CALL FOR PROPOSALS

28^th  SEAPAVAA CONFERENCE

10-14 June 2024
Solo, Central Java, Indonesia
Local Host Institution: National Archives of the Republic of Indonesia (ANRI)

Theme: Navigating New Horizons in Audiovisual Archiving

At the 22^nd SEAPAVAA Conference in 2018, participants explored the practices of AV archiving beyond conventional boundaries, encompassing technological innovation, international collaboration, embracing exchange and outreach to new communities across borders.

Fast forward to 2024. The archiving world has experienced significant disruptions in multiple ways. The 28^th SEAPAVAA Conference in the UNESCO recognised region of Central Java, Indonesia, provides an excellent opportunity for attendees to explore the new horizons beckoning (and summoning) AV archives.

The evolving archiving landscape is seeing technology and artificial intelligence rapidly advancing. Climate change and sustainability concerns are taking center stage, and imaginative collaborations are taking shape between archival institutions, creative industries and beyond. The management of archives now requires resourceful, resilient, and inventive thinking and action.

The two-day symposium scheduled for 11-12 June 2024 is the platform for exploring the wide range of issues, methodologies, experiments, products and to stimulate new conversations amongst conference participants, speakers, and vendors.

We welcome proposals that explore but are not limited to the following topics. We also encourage submission of proposals on other topics related to your AV collection, workflows, research, or management:

• Disaster Management and Adapting to Challenges in Archiving
  • Physical disaster recovery
  • Digital disaster risk management and recovery
  • Analogue and digital – balancing attention, funding, and the practicalities of a diverse collection
  • Climate change and sustainable futures
• Collaboration
  • Collaborating to facilitate preservation, access and programming
  • How and why AV archiving can enrich communities
  • Voices, belonging, and representation – seeing ourselves in the archive
  • Diversity and inclusion in collection policies
• Archival Practice
  • Challenges, innovation and opportunities in the archiving profession
  • Archiving amidst transformation on all fronts
  • Rights management
• Preserving Memory and AV heritage
  • Enabling access through technology
  • Artificial Intelligence/Machine Learning in AV collections

Submission

1. Email your proposal in English as an MS Word file by 31 January 2024 to: secretariat@seapavaa.net.

2. The proposal can be submitted by an individual contributor or as a pre-constituted panel. It should include the following details:

2.1 Individual contributors (20 minutes max.)

• • Title of proposal
  • Theme focus
  • Abstract (max 250 words)
  • Name, institution and presenter’s bio (max 250 words)

2.2 Pre-constituted panel (90 minutes max, including discussion)

• • Title of panel
  • Theme focus
  • Abstract (max 250 words)
  • Names, institutions, and bio of proponents (max 250 words for each presenter)
  • Names, institutions and bio (max 250 words) of presenter(s) if proponent(s) is/are not also the presenter(s)

3. The submitted proposals will be reviewed by the members of the papers working group. Notifications of the acceptance of proposals will be issued by 26 February 2024.

4. Accepted proponents must confirm their ability to attend and present in-person in OR via Zoom by 15 March 2024.

IN-PERSON:

The presentation materials are to be submitted to secretariat@seapavaa.net by 25 May 2024. The travel expenses, accommodation, and subsistence of attending are the full responsibility of the Presenters.

VIA ZOOM:

The pre-recorded presentations are to be submitted secretariat@seapavaa.net by 25 May 2024. Presenters who are not attending virtually are required to join the Q&A segments online.

5. Conference registration fees of all confirmed Presenters will be waived.

6. KEY DATES TO TAKE NOTE:

Deadline for submission of proposals	31 January 2024
Notification of acceptance of proposals	26 February 2024
Deadline for confirmation to present in-person OR via Zoom	15 March 2024
Submission of presentation materials	25 May 2024
Symposium	11 – 12 June 2024

Please email secretariat@seapavaa.net (Kamille Olaño) if you have any queries.

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The 28^th SEAPAVAA Conference and General Assembly is hosted by the National Archives of the Republic of Indonesia (ANRI). The conference promises the definitive warmth and hospitality that SEAPAVAA is known for. For more information regarding registration details, conference programme, workshops, and hotel accommodation options, please visit SEAPAVAA’s conference website.